You will provide comprehensive and effective administrative and practical support to the EACH Team, contributing to the delivery of an effective and efficient service.
Responsibilities
You will maintain effective and efficient electronic and paper based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.
You will provide an effective and efficient administration service ensuring electronic and paper based communication and documentation are actioned appropriately, in accordance with the Government Protective Marking System (GPMS) and, if necessary, passed to the relevant third party for on-going action.
You will co-ordinate, take and type minutes of relevant meetings, ensuring that minutes are accurate, and that action points are recorded and disseminated to the appropriate people within agreed timescales.
You will seek and continuously develop personal knowledge and understanding of EACH related issues, policies and legislation, using this knowledge and understanding to contribute to the maintenance and development of EACH processes, procedures and systems to assist in the effective daily management of EACH issues.
You will perform other duties, commensurate with the role and level within the team, deemed necessary to ensure the continuation of an effective and efficient service delivery.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Five National 5 Qualifications, including English and Arithmetic / Mathematics or equivalent qualifications or relevant experience. ESSENTIAL
Experience Requirements
Competent and experienced in performing all aspects of administration to a high standard within a busy environment. ESSENTIAL
Competent and experienced in the use of IT tools, including Microsoft Office. ESSENTIAL
Experience of maintaining confidentiality in the execution of job role. ESSENTIAL
Knowledge Skills Requirements
Well-developed written and oral communication skills across a range of media. ESSENTIAL
Effective decision making skills with the ability to work on your own and as part of a team, effectively prioritising a challenging workload to meet departmental and organisational deadlines. ESSENTIAL
Good knowledge of database/records management including the ability to work with a high level of accuracy and attention to detail. ESSENTIAL
Ability to analyse, interpret and report on a range of information. ESSENTIAL